How Singapore Government & Public Sector Teams Use Media Intelligence and AI to Track Public Sentiment
TL;DR
▸Singapore government and public sector teams increasingly use media intelligence platforms to track public sentiment across news, broadcast, and social channels in real time.
▸AI-assisted features — sentiment scoring, narrative clustering, automated briefings — are now expected, not optional, for agencies managing complex policy communications.
▸Compliance, data sovereignty, and licensed sourcing are the critical differentiators that separate credible government vendors from general-market tools.
▸Isentia’s track record serving AU/NZ public sector agencies gives it a defensible proof point for Singapore government procurement teams evaluating enterprise-grade platforms.
Singapore government agencies operate in one of the world’s most media-literate, digitally connected environments. When a policy announcement lands, public reaction surfaces within minutes across national newspapers, broadcast segments, forum threads, and social platforms in English, Mandarin, Malay, and Tamil. The communications teams responsible for tracking that reaction need more than a daily press clipping — they need real-time intelligence, with AI-assisted analysis, that stands up to the compliance requirements of public-sector procurement.
This article explains how Singapore government and public sector communications teams approach media monitoring in 2026: what they need, which platforms are evaluated, and what separates the tools that win government contracts from those that don’t. It draws on Isentia’s direct experience serving public sector clients across Australia and New Zealand, where the operational and compliance demands closely mirror those of Singapore agencies.
What Singapore Public Sector Teams Actually Need from Media Monitoring
Public sector communications in Singapore involves a distinct set of pressures. Agencies such as the Ministry of Communications and Information, statutory boards, and public health bodies handle policy narratives that touch millions of people across a multilingual society. The monitoring platform they use has to perform across a wider brief than most corporate tools are designed for.
Real-time sentiment across channels and languages
Singapore’s media landscape is genuinely multilingual. A government communications team tracking reaction to a housing policy, for example, needs to monitor The Straits Times alongside Lianhe Zaobao, Berita Harian, and Tamil Murasu — plus broadcast clips, online forums like HardwareZone and Reddit Singapore, and social platforms. Tools that deliver English-only coverage or that sample social data miss significant portions of the conversation. Understanding the difference between media intelligence and media monitoring in an APAC context is essential before procurement teams begin evaluating vendors.
Automated daily briefings with narrative context
Senior agency leaders typically start the day with a structured briefing — not a raw keyword feed. The expectation in 2026 is that this briefing is AI-generated, curated by a human analyst, and structured around the narratives that matter rather than the volume of mentions. Platforms that still require manual curation from a large analyst team are increasingly difficult to justify in government procurement cycles that prioritize efficiency.
Crisis detection with real-time alerts
Government communicators operate in an environment where a single social media post can spark a news cycle within the hour. Real-time alert systems — configured around keywords, sentiment spikes, and source tiers — are a baseline expectation. Singapore’s public sector has been an early adopter of social listening for policy feedback, and agencies now expect the same alerting infrastructure they use for social channels to extend to news and broadcast.
Print and broadcast coverage — not just digital
Government agencies operate across a broader media environment than most corporate PR teams. Print clippings from major dailies, broadcast monitoring of Channel 5, Channel 8, Suria, and Vasantham, and licensed reproduction rights for internal reports are all requirements that go beyond the standard social-listening subscription. Many market-focused tools don’t have this infrastructure for Singapore.
Platform Comparison: How Leading Tools Score for Government Use
The table below scores the main platforms evaluated by Singapore government and public sector communications teams against the axes that matter in this context: local media coverage depth, multilingual AI analysis, compliance credentials, government track record, print and broadcast integration, and self-serve intelligence capability. Scores are Isentia’s editorial assessment; methodology is described below.
Methodology: Platforms were assessed against six criteria weighted equally. Coverage depth reflects licensed Singapore local media sources including print, broadcast, and online. Multilingual AI refers to native-language sentiment and entity extraction (not machine translation of English results). Compliance credentials cover PDPA alignment, data residency options, and government-grade SLAs. Government track record reflects verified public-sector client references in APAC. Print and broadcast integration refers to owned or licensed clip delivery, not scrape-based aggregation. Self-serve intelligence refers to the ability for an agency team to configure dashboards, alerts, and reports without vendor intervention.
Platform
SG Local Coverage
Multilingual AI
Compliance / Gov Credentials
Gov Track Record APAC
Print & Broadcast
Self-Serve Intelligence
Isentia
✓ Strong
✓ EN/ZH/MS/TA
✓ APAC-focused; gov SLAs
✓ AU/NZ agencies verified
✓ Full print + broadcast
✓ Lumina AI Suite
Meltwater
~ Moderate
~ EN primary; partial ZH
~ Standard enterprise SLAs
~ Corporate focus; limited gov
~ Online focus; broadcast limited
✓ Strong self-serve UI
Brandwatch
~ Digital/social only
~ EN-strong; SEA partial
~ Global T&Cs; no APAC gov specialization
✗ No documented APAC gov use
✗ No print/broadcast
✓ Strong social analytics
Talkwalker
~ Moderate digital
~ Global AI; SEA variable accuracy
~ Standard; no specific gov credentials
~ Limited APAC gov reference
~ Broadcast via partners; not native
✓ Dashboard customization
Truescope
✓ SG-focused; strong local
~ EN/ZH; developing TA/MS
✓ Regional SLAs; SG data residency
~ Emerging; AU/NZ roots
✓ Print integration
~ Standard reports
Sprinklr
~ Social/digital focus
✓ AI-strong; 50+ languages
~ US-centric compliance framework
~ Some gov (US/UK); APAC limited
✗ Weak print/broadcast
✓ Enterprise self-serve
✓ = Strong / meets government standard ~ = Partial / adequate for some use cases ✗ = Gap or not supported. Isentia editorial assessment, June 2026.
AI Features That Matter Most in Public Sector Monitoring
AI capabilities are now a standard expectation rather than a differentiator at the feature level — but implementation quality varies significantly, and public sector teams have specific requirements that reveal those differences quickly.
Narrative clustering and issue identification
Government agencies don’t just want a count of mentions about a policy — they want to understand how the narrative is developing. Are critics focusing on implementation costs? Is there a separate conversation emerging on social media that hasn’t reached mainstream news? AI-assisted narrative clustering surfaces these threads automatically, so communications teams can brief ministers on the full picture rather than the loudest signal. Media monitoring for government at this level requires AI that understands context, not just keywords.
Multilingual sentiment accuracy
For Singapore agencies, English-only sentiment analysis leaves a substantial gap. Mandarin coverage in Lianhe Zaobao carries editorial weight that shapes the Chinese-speaking community’s view of government policy. Malay-language coverage in Berita Harian and Tamil-language content in Tamil Murasu similarly reflect community responses that require native-language sentiment models — not translation-then-analysis pipelines, which introduce compounding accuracy errors. The methodology and evaluation standards for Asian-language NLP are worth understanding before selecting a vendor on this axis.
Automated briefing generation
Agencies that previously required a team of analysts to produce a morning briefing now expect the platform’s AI to generate a structured first draft overnight, ready for human review and sign-off. Isentia’s Lumina AI Suite includes this capability — and the pattern mirrors what Isentia built for Australian government clients, where daily briefing automation reduced analyst time on repetitive compilation tasks and allowed the team to focus on interpretation and advisory work.
AI-assisted crisis thresholds
Keyword-based alert systems generate noise. AI-configured thresholds that factor in sentiment direction, source tier, and velocity of spread are meaningfully different — they surface genuine escalation events rather than every mention of a keyword. For public sector teams, this distinction matters: a mention of “transport disruption” in a community forum is different from the same phrase trending across multiple news outlets and social channels simultaneously. How public sector teams in the Philippines use social listening for crisis and disaster preparedness illustrates the operational model that Singapore agencies are now adopting.
Compliance, Licensing, and Data Sovereignty
Government procurement in Singapore applies a level of scrutiny to compliance credentials that goes well beyond standard enterprise agreements. Three requirements consistently appear in public sector RFPs and tender evaluations.
PDPA alignment and lawful data sourcing
Singapore’s Personal Data Protection Act creates obligations for any platform handling personal data. Media monitoring platforms that scrape publicly available content still need to demonstrate that their data collection practices are lawful under the PDPA’s publicly available exemption — and that they understand where that exemption applies and where it doesn’t. The publicly available data exemption is not a blanket permission, and government legal teams are aware of this.
Licensed content for internal reproduction
Government agencies routinely reproduce media clips in internal briefings, ministerial reports, and inter-agency communications. Doing so requires content licensing agreements — not just access to a monitoring dashboard. Platforms that provide access without the underlying licensing rights expose government clients to copyright liability. This is an area where established players with direct publisher relationships have a clear advantage over tools that aggregate unlicensed content.
Data residency and security standards
Singapore government ICT security standards and the Government Instruction Manual (IM8) place requirements on where government data is stored and processed. Vendors seeking to serve classified or restricted-class agencies need to demonstrate data residency options within Singapore or compliant jurisdictions, and security credentials that satisfy the Government Technology Agency’s standards. Platforms headquartered outside APAC and operating on shared global infrastructure often struggle to meet these requirements without significant customization.
How to Choose the Right Platform for Your Agency
The right platform depends on what your agency primarily needs to do. Three buyer situations map to distinct platform profiles.
If daily briefings and print coverage are the core requirement
Agencies with a primary need for structured daily briefings covering Singapore’s print and broadcast media should prioritize platforms with licensed publisher relationships and a demonstrated briefing delivery model. Isentia’s daily briefing service, built on direct publisher licensing developed over years of serving AU/NZ government clients, is the strongest match in this category. The AU/NZ track record is a genuine proof point: Isentia has delivered daily briefings to public sector agencies in Australia and New Zealand where the operational expectations closely mirror Singapore’s requirements.
If real-time social sentiment is the primary use case
Agencies where social listening and online community monitoring is the primary focus — tracking forums, social platforms, and online news in near-real-time — have more platform options, but should still prioritize multilingual accuracy and PDPA-aligned data sourcing. A platform strong on social analytics but weak on print and licensed content will leave gaps in the intelligence picture that government communicators can’t afford. Consider whether the platform can grow with your needs as the brief expands.
If AI self-serve capability is a procurement priority
Some agencies are specifically procuring platforms that reduce analyst dependency — tools their internal comms teams can configure and operate without a managed service layer. This is a legitimate and growing priority as government agencies invest in in-house intelligence capability. In this case, the Lumina AI Suite’s self-serve configuration — alerts, dashboards, narrative views, automated briefing drafts — is the relevant differentiator. Assess not just whether a platform offers self-serve features, but whether those features are genuinely usable by a non-technical comms team without dedicated training overhead. Lumina’s design for PR, comms, and public affairs teams reflects this priority directly.
Government communications teams that invest in AI-assisted media intelligence now are building institutional capability that compounds. The agencies that establish strong monitoring infrastructure during stable periods are the ones that respond fastest and most effectively when a crisis demands it.
— Isentia Editorial Team
Frequently Asked Questions
+What is media intelligence for Singapore government agencies?
Media intelligence for Singapore government agencies means tracking and analyzing coverage across print, broadcast, online, and social media channels in real time, with AI-assisted sentiment analysis, narrative clustering, and automated briefings. It goes beyond press clipping to give communications teams a structured, multilingual view of how public opinion is forming around government policy and announcements.
+How do government agencies in Singapore track public sentiment?
Singapore government agencies track public sentiment through licensed media monitoring platforms that cover local newspapers, broadcast outlets, online forums, and social channels across English, Mandarin, Malay, and Tamil. AI features — particularly sentiment scoring, alert systems, and narrative identification — are now standard in this workflow, with human analysts reviewing and contextualizing the AI-generated output before it reaches senior leadership.
+What compliance requirements should media monitoring vendors meet for Singapore government procurement?
Vendors bidding for Singapore government media monitoring contracts typically need to demonstrate PDPA-aligned data collection practices, licensed publisher agreements (not unlicensed scraping), data residency options that satisfy IM8 standards, and enterprise-grade security credentials. Some agencies also require local support and account management, and evidence of previous public sector deployment in APAC.
+Does Isentia have experience serving government agencies in Singapore?
Isentia’s verified government track record is in Australia and New Zealand, where it serves public sector agencies with daily briefings, crisis monitoring, and media intelligence services that meet government procurement standards. The operational model and compliance requirements in AU/NZ closely mirror Singapore’s, making that experience directly relevant. Isentia is actively building its Singapore government client base from this foundation.
+What is the difference between social listening and full media monitoring for public sector use?
Social listening tracks publicly available content on social platforms and online forums. Full media monitoring adds licensed print, broadcast, and newswire coverage — the channels that still carry the most editorial weight in Singapore’s media environment. Government agencies typically need both, integrated in a single platform with consistent AI analysis across all source types, rather than separate tools for different channels.
The Right Infrastructure Makes the Difference
Singapore’s government communications environment is demanding, multilingual, and increasingly AI-assisted. The platforms that serve it well are those that combine licensed local media coverage, native-language AI analysis, proven compliance credentials, and the operational infrastructure to deliver structured intelligence — not just data — to senior communicators.
Isentia’s AU/NZ public sector track record represents genuine, verifiable proof of this model in operation. The agencies that have relied on Isentia for daily briefings, crisis alerting, and media impact reporting in Australia and New Zealand have done so under the same compliance pressures and operational expectations that Singapore government procurement applies. That experience is the foundation for Isentia’s engagement with Singapore’s public sector market.
Isentia works with government and public sector communications teams across APAC. Speak with a specialist about your agency’s requirements, compliance needs, and the right coverage configuration for Singapore’s media landscape.
Nikita Gundala manages brand marketing and thought leadership for Pulsar Group across the SEA and ANZ markets. With over three years of first-hand experience in the influencer marketing and PR industries, she specializes in translating real-time insights and audience intelligence into actionable content. Nikita holds a master’s in Marketing and Digital from ESSEC Business School, Singapore. She has contributed to the wider industry conversation by co-authoring articles and reports for The Business Times Marketing Interactive.
A weekly tracker tracing the stories, figures and policies driving media and social coverage in the 2026 Victoria State Election across Online News, TV, Radio, Newspaper, Magazine, X, Facebook, Instagram, TikTok, Threads, Blogs and Forums. This edition covers conversations and coverage from 2nd November - 10th November 2026, highlighting what’s shaping the election conversation.
1. Election Conversation
12,796
total relevant mentions this week (5,439 media + 7,357 social)
Media figures cover news coverage of the Victorian state election across TV, radio, newspaper, magazine and online news, while social figures cover public posts from everyone, not just media outlets, across X, Facebook, Instagram, TikTok, Threads, Forums and Blogs. The two are counted separately and added together, with no overlap between them.
2. Media Issue of the Week
Big Build Royal Commission Hearings Dominate Election Lead-Up
Labor452 media items · about 1 in 12 election news items
The Royal Commission into Victoria's Big Build projects began public hearings on Monday, November 6, immediately putting the spotlight on Labor's signature infrastructure program. Counsel assisting the commission, Michael Borsky KC, framed the Sunbury level crossing removal project as a 'case study' of union influence, alleging former premier Jacinta Allan's office pressured builders in June 2022 to 'accede to the demands' of the CFMEU during a costly industrial dispute. Throughout the week, testimony and evidence submissions pointed to broader scrutiny of projects like the West Gate Tunnel, with the commission's terms of reference explicitly targeting corruption, criminal infiltration, and multi-billion dollar cost blowouts. By Thursday, it was confirmed both Allan and her predecessor Daniel Andrews would be called to give evidence, so the inquiry is likely to remain in the news through the campaign.
For Labor, the hearings put scrutiny on its record of delivering major infrastructure. The commission was established by Premier Ben Carroll's government, and its hearings examine the cost and management of projects at the centre of that record. The Opposition has pointed to evidence about union pressure and budget overruns in arguing that the government cannot be trusted with major projects. For communications teams, the hearings show how an official inquiry can take up a large share of campaign coverage and keep a government responding to detailed evidence.
The story led media coverage all week, generating over 450 articles and featuring heavily on talkback radio from 3AW to 2SM. The Government Integrity & Accountability theme it falls under took about 13% of social conversation, a smaller share than its news footprint. Coverage was driven by daily reporting on testimony and evidence rather than a single moment on social media. For organisations, it shows how official inquiries can generate sustained coverage over many weeks.
3. What's happening across media and social?
How the same issues and parties are landing in the news versus in public conversation
MediaSocial
Issues
Campaign & Election Process
Media
36.6%
Social
56.2%
Government Integrity & Accountability
Media
20.0%
Social
13.2%
Crime & Community Safety
Media
21.3%
Social
10.1%
Cost of Living & State Finances
Media
4.7%
Social
5.8%
Transport & Infrastructure
Media
4.4%
Social
1.9%
Parties
Labor
Media
83.7%
Social
46.0%
Liberal
Media
66.0%
Social
35.1%
One Nation
Media
42.7%
Social
41.9%
Nationals
Media
45.0%
Social
6.7%
Greens
Media
21.5%
Social
8.4%
Campaign & Election Process is a bigger talking point in public conversation than it is in the news.
4. Party Share of Conversation
Combined share of media + social mentions this week — attention, not polling
1Labor
32.6%
2Liberal
25.3%
3One Nation
22.2%
4Nationals
12.0%
5Greens
7.4%
6Independent
0.5%
Shares add up to 100% of the six parties shown. Share of conversation measures how much each party was mentioned across media and social this week, not polling, voter intention or electoral support.
5. Top candidates this week
Ranked by combined media + social mentions · share of mentions among the five candidates shown
1Jess Wilson Liberal · Opposition Leader
37.8%
2Ben Carroll Labor · Premier
37.0%
3Warren Pickering One Nation · One Nation leader
12.0%
4Jacinta Allan Labor · former Premier
9.2%
5Daniel Andrews Labor · former Premier
4.0%
Mentions measure attention, not popularity, approval or electoral prospects.
6. Election issues
Top themes this week
Top themes this week, media + social combined · share of mentions among the four themes shown
1Campaign & Election Process
56.9%
2Government Integrity & Accountability
19.1%
3Crime & Community Safety
17.7%
4Cost of Living & State Finances
6.3%
What's inside each topic?
The specific stories driving each theme above, as a share of that theme's own coverage
Campaign & Election Process
Preference deals
8%
Polling numbers
5%
Personal attacks
4%
Vote intention chatter
3%
Other stories
80%
Government Integrity & Accountability
Construction Royal Commission
34%
Government corruption allegations
4%
Royal Commission legal costs
2%
One Nation costings refusal
1%
Other stories
59%
Crime & Community Safety
One Nation volunteer assault
30%
Youth offender rehabilitation
6%
Illicit tobacco crackdown
6%
Aidan's Law police pledges
4%
Other stories
54%
Cost of Living & State Finances
State debt criticism
12%
Government spending criticism
3%
Make It Here Fund
3%
Election costings dispute
2%
Other stories
80%
What's driving conversation about each party?
Each party's top issues in social conversation this week, other than campaigning and election process — which is the single biggest topic for every party, but is excluded here to surface substantive policy issues
Labor
1Government Integrity & Accountability
2Cost of Living & State Finances
3Crime & Community Safety
Liberal
1Government Integrity & Accountability
2Cost of Living & State Finances
3Health & Hospitals
Nationals
1Crime & Community Safety
2Cost of Living & State Finances
3Health & Hospitals
Greens
1Government Integrity & Accountability
2Crime & Community Safety
3Cost of Living & State Finances
One Nation
1Crime & Community Safety
2Government Integrity & Accountability
3Immigration & Multiculturalism
7. Top election promises
This week's most-covered costed pledges, media + social combined
Cross-party
Parties Make Competing Police and Station Pledges
224 media · 23 social
Cross-party
Parties Commit to 'Aidan's Law' for Harsher Sentencing
221 media · 21 social
Labor
Labor Proposes 'Tough Love' Youth Detention Plan
175 media · 16 social
8. Where the coverage came from
Media type and social platform split this week
Media type
5,439
Online News67%
AM Radio10%
TV9%
Newspaper8%
Other (FM Radio, Magazine)6%
Social platform
7,357
X82%
Facebook Pages13%
Instagram Public, TikTok, Other (Forums, Threads, Blogs)5%
Top outlets: News24, 3AW, ABC Radio Melbourne Most active accounts: Commoncents21, CrogerParody, Dedicatedlyfirm
9. Issues to watch
What communicators should keep an eye on next week
Monitor the Coalition's positioning on One Nation, as they rule out a formal deal but face scrutiny over preferences and policy alignment; communicators should watch for any mixed messages that could undermine their credibility or shift the campaign narrative away from their core agenda.
Track public reaction to the assault on a One Nation volunteer, which could elevate community safety as a dominant campaign issue; this may pressure all parties to harden their law-and-order messaging and could influence voter sentiment on the broader integrity of the election process.
Watch for how parties navigate the ongoing Royal Commission into the Big Build, as hearings dominate media coverage; this will test their ability to manage reputational risk on government accountability while pivoting to promote their own infrastructure and spending promises.
If you want to find out more about how Isentia can help you understand the Victoria state election media landscape, please reach out to us here.
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Blog
Victoria State Election 2026: Big Build Inquiry, Campaign Debate and One Nation in Focus
Explore how the Big Build Royal Commission, election campaigning and public safety shaped media coverage and social conversations during Victoria’s 2026 state election.
How do I navigate aged care in Australia? How easy are government services to deal with? How well supported are people with disabilities? These are big questions about life in Australia, and many people now put them to an AI tool before they visit a website, pick up the phone or speak to anyone. They rarely mention a government agency by name, yet the answer they get still shapes what they believe about the services behind it: whether the system works, who is responsible and whose information they can trust. That is reputation taking shape, in a conversation no communications team is part of.
To see how that plays out, we used Your Prompts, a new feature in Isentia's AI View, to track how leading AI models answer these questions. Here's what we found, whose information the models used, how each model goes about sourcing its answers, and what it all means for public-sector communicators.
Starting with the question
Most AI visibility tracking starts with an organisation's name. Your Prompts lets you set your own questions, which gives public-sector teams a much wider view of their reputation. People rarely ask an AI tool about an agency by name; they ask for help with whatever problem is in front of them, whether that's getting a parent into aged care or working out what support is available for a carer. Or they ask something bigger, such as how well the country looks after older people.
We tracked six sets of questions across leading AI models, covering the things people deal with at different stages of life: finding their way around government services, getting older, living with disability and caring for someone, raising a family, staying healthy, and making ends meet. For this article we focused on three of them: access and navigation, aged care, and disability and carers. These are the moments when people depend most directly on the government, which means a wrong or incomplete answer can have real consequences for someone trying to get help, and can colour how they feel about the system as a whole.
We compared answers from ChatGPT, Claude, Gemini, Perplexity and Google AI Overview, looking at what each model said, which sources it cited and which organisations it named. The questions were set up for tracking rather than drawn from a survey of what the public actually asks, and the findings reflect a single point in time, using the latest data from 27 October 2026. Even so, the patterns in how AI finds and presents information about public services were clear and consistent.
How easy are government services to deal with in Australia?
We asked this alongside a second question: how well government support reaches the people who need it. Most models landed on a similar view: digital services work well for simple tasks, while complex cases, phone contact and people in vulnerable situations are where things get harder. The more interesting part is where that view comes from. The models formed it largely through oversight bodies, with the national audit office's findings carrying particular weight.
Government's own voice only came through when a model cited official pages, as when one model described digital services as a major strength, using a government website as the source. In other words, when AI assesses how the government is performing, it largely takes the word of the ‘referees’. Owned content can earn you a line in the answer, but auditors, commissions and advocates write most of the scorecard. For reputation, that gives an audit finding a second life. Well after the news cycle moves on, it can still be part of the answer people get when they ask how the government is doing. That brings us back to a question we raised in our article on AI visibility for government agencies: is your organisation still seen as the main authority on its own services?
How do I navigate aged care in Australia?
Almost every model named government services as the place to go for financial assessments, payments and in-person help, and the tone was neutral to positive. One model went as far as recommending that people complete a means assessment early so they don't end up paying more than they need to.
The catch is that the agencies people were being sent to were rarely the source of that information, which mostly came from other government portals and guides written by aged care providers and advocacy groups. In one answer, even an agency's own contact details were taken from a seniors' advocacy group's website. Being named in an answer, then, is quite different from being its source. It builds recognition, but someone else is setting people's expectations of what they'll find when they get there, and if that guide is out of date, it's the service they feel let down by.
Zoom out to the bigger question of how well Australia looks after older people, and the agencies that were the first port of call in the practical answers didn't appear at all. These answers were framed by the Royal Commission into Aged Care Quality and Safety, which concluded in 2021, with most models opening on its findings and some giving them more weight than the reforms that followed. This is the reputational point that's easiest to miss: the practical question tells people where to go, while the big question tells them what kind of system they're dealing with. As we covered in why content freshness matters for AI visibility, old stories have a habit of shaping AI answers long after the facts have moved on.
How well supported are people with disabilities in Australia?
The models discussed income support payments without naming the agency that delivers them, focusing instead on the NDIS and the gaps in support. That said, not every absence is a problem. Some questions genuinely aren't about a particular organisation, so it makes sense for it to sit them out. The useful distinction for communicators is between a relevant absence, where the question simply isn't about you, and a missed opportunity, where your work is being discussed and you aren't getting the credit. Repeated across enough answers, a missed opportunity leaves people with a picture of support that doesn't include the people delivering it.
Questions about caring for someone played out differently. Every model gave almost the same answer and pointed people to the same national carer support service. When official information is clear and consistent across agencies, peak bodies and support services, AI repeats it faithfully. There was one notable exception, where a model explained the government's carer payments using a blog from a private company that sells personal medical alarms. The information was mostly accurate, but it shows how far an explanation can travel from its original source. The good news is that consistency across your wider network really does pay off: when the organisations around you describe your services the way you do, AI is more likely to get them right, and that shared story becomes part of your reputation.
Why each model tells the story differently
Across all three categories, each model showed clear habits in the sources it reached for. We can see what each one cites, even if we can't see exactly how it decides, and the patterns are consistent enough to act on. In practice, your reputation can look different depending on the tool someone uses. These habits also build on what we found when we looked at how different LLMs represent your organisation.
Model
Where it gets its information
Example from our research
What it means for communicators
ChatGPT
Official statistics, audit reports and formal reviews. It pairs almost every claim with a figure or finding, much like a policy analyst writing a briefing note.
When asked whether government support reaches people in need, it built its answer around the national audit office’s findings. It was also the model most likely to cite the website of the agency delivering a service.
Oversight reports shape how ChatGPT judges your performance, while your own pages shape how it describes what you do.
Claude
The widest mix of sources, including advocacy groups, provider guides and commentary alongside government material. It tends to explain the reasons behind an issue and present more than one side.
When describing the Royal Commission’s “national disgrace” finding, it relied mostly on second-hand accounts of the report, such as Wikipedia and a private aged care provider’s website.
The organisations that retell your story effectively become your spokespeople.
Gemini
University research and international bodies such as the OECD, drawn from Google’s broad index of academic platforms, video and international sources.
On aged care, it drew on an overseas policy institute’s summary of Australia’s new aged care legislation.
Published research and evaluations carry real weight, as do secondary sources describing your work, wherever in the world they are published.
Perplexity
The most recently updated pages, quoted closely. It is built around live search with visible citations, so it favours recent, easy-to-access pages.
On access to services, it quoted a government corporate plan published only weeks earlier.
This is where keeping your own content current pays off fastest.
Google AI Overview
A small number of sources, summarised briefly, because it is designed to give a quick answer at the top of search results.
On disability support, it relied mainly on the scheme’s own website and summarised criticism in general terms, without naming who made it.
The few sources it chooses carry a lot of weight, so clear, well-structured official pages give you the best chance of being one of them.
One question, several versions
Put together, the same question can produce an audit-style answer, an advocacy-informed analysis, a research summary or a current snapshot, depending on which tool someone happens to open. Two people asking the same question can come away with quite different impressions of the same service. There's no single AI view of an organisation to manage, because each model has its own sources and each needs a slightly different approach.
Zooming out: how these answers add up to reputation
Look at any one of these answers and it can seem like a visibility issue. Put them together and it's a reputation issue. For public-sector organisations, reputation has always been about more than what's said about you by name. It rests on whether people believe the system works, know where to turn and trust what they're told, and those impressions are now forming in AI answers, one question at a time.
Across these questions, four things shaped the impression an answer left:
Who gets named. Whether you appear when your work is being discussed, and get the credit for it.
Who does the explaining. Whether people hear how your services work from you, or from a provider, an advocate or a company blog.
Who acts as referee. Whose assessment of your performance gets repeated as the verdict.
Which story sets the frame. Whether the answer opens on where things stand today, or on a finding from years ago.
None of this shows up if you only ask AI about your organisation by name. You see it when you ask the questions your audience is asking. And it matters, because AI is now one of the main places where people go for information about the things that matter to them.
What this means for public-sector communicators
Government organisations can't control what AI says, but they can do a lot to influence the information it draws on, and with it the reputation that forms around them. Five practical steps came out of this research.
Track the big questions, not just your name. The most useful insights came from questions about services and real-life situations rather than about any one organisation, so start with what your audience is trying to do or understand, and check what AI is telling them.
Work with the bodies that assess your performance. Auditors, commissions and advocates shape how AI judges your work, so respond to their findings publicly and make sure your progress is recorded in the sources they, and AI, rely on. That way an old finding doesn't have to stand alone.
Support the organisations that explain your services. Sister agencies, peak bodies, providers and advocacy groups often explain your services for you, so give them clear, current information to work from. As we found in our analysis of Tier 1 and Tier 2 media in AI answers, specialist and niche sources often matter more to AI than their profile suggests.
Keep practical information clear and up to date. Plain-language pages on eligibility, processes and how to get help are what AI repeats when people ask how to do something. Organisations that deliver services directly rely on this more than most, because outdated information can lead someone to miss out on support they're entitled to.
Check answers across several models regularly. Each model uses different sources, so one model's answer is a poor guide to the others, and because answers shift as new content is published, regular tracking shows whether your updates are reaching the sources AI uses.
Whose information is AI using?
AI is already answering big questions about life in Australia, whether or not the public-sector organisations involved are part of the conversation. This research shows that an organisation can be mentioned often and still have surprisingly little say in how its services are described or how its performance is judged, with other organisations doing much of the explaining and each AI model weighing those voices differently.
For communicators, the job is to understand that wider network of sources and make sure accurate, current information runs through all of it. It's worth asking what AI says about your organisation. It's just as worthwhile asking what AI says when nobody mentions you, and whose information it's using to say it. That's where much of your reputation is now taking shape.
Want to see what AI tells people about the questions that matter to your audience? Get in touch about AI View.
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Blog
How do LLMs represent public services to the public they serve?
Learn how AI cites government organisations, whose sources shape its answers on public services, and what public-sector communicators can do about it.