Australia’s Great Vaccine Roll Out: Communicating through the COVID-19 Inoculation Initiative
We are fast approaching one of the largest health undertakings in 60 years, since the move to eradicate polio in the 1950’s. Australia’s vaccination initiative presents a mammoth challenge for everyone, particularly communicators. From government at all levels, to aged and health care services, to logistics providers as we distribute the vaccine; to the business community at large, such as corporates & NGOs. From the retail sector right through to education, travel and tourism, this impacts all of us as we work through the mass inoculation initiative of 2021.
With that in mind, planning and tracking, and measuring the execution of your communications strategy has never been more important. At Isentia, our Insights and Research team can support you with this important task, with a range of media intelligence and in-depth analysis solutions to help.
It’s also important to note that our research is not just for the PR & Media team, it’s used at all levels of an organisation across multiple role types, from HR teams, through to Strategy & Engagement teams. We just use the media (including social media), and/or the general public through our survey capabilities as a source of information.
Here are some of the questions we can help answer and some ways we can support you around the COVID-19 vaccination roll out:
How do I track the effectiveness of our communication on vaccination?
Isentia Policy Insightsis a great way to understand how your initiatives and approaches are being received. Isentia will help you to navigate through the communication stages of vaccination and policy/regulation around vaccine directives, tracking your effectiveness. Using a customised approach to meet your needs Isentia can draw upon contextual social media analysis, survey data and traditional media analysis. This can help you to understand what narratives are being put into the market, how people are reacting to them and how attitudes are shifting. Most importantly for policy analysis, Isentia always digs deeper than just assessing attitudes and narratives to assess risks and opportunities for your organisation and help you plan your communications strategy. For example, you could deep dive into the conversations around vaccine hesitancy and look at addressing trending topics around this.
I’m planning our communications strategy around the vaccine and would like to understand what’s worked in other countries who are already in the execution phase of their vaccination roll out.
Isentia’s International Media Insights will allow you to analyse media coverage from other countries around the world, to examine some of the emerging issues, message cut through, and considerations which could be applied to your strategy and remit. Isentia’s International Media Analysis is an ideal way to leverage the benefit of Australia’s position, where we can learn from other countries who have gone before us with the vaccine. Isentia can provide you with in depth research and evaluation of other countries vaccination communication programs. This combined with a pulse check of the current sentiment and issues around vaccination in the Australian media would be a powerful tool, for evidence and research-based planning.
Vaccination can be contentious, how can I stay across the broader narratives and look for risk and opportunities that are relevant to my communication?
Isentia’s Insights team can help you identify what narratives are being discussed in traditional media and how conversations are evolving on social media. Through contextual social media analysis we can see the effect of different communications on public response, and our audience sentiment analysis can look at how various people are thinking and feeling about the vaccine and how they respond to new information. Our award-winning Insights team has decades of communications experience at its disposal, and doesn’t just analyse data for you but can help to workshop the findings and discuss effective communication strategies in a volatile period.
How can I see the most influential voices on vaccination, is there anything I can learn from who leads the discussion?
Isentia can help you identify the highest impact influencers, what they are saying and where their messaging aligns with yours as well as where it diverges. Using our Media Impact Score we can provide a standardised methodology to assess the effectiveness of each influencer to provide you with a data-driven method to identify key targets. We can also categorise those targets so that you not only know who to contact, but about what. We are experts in isolating and identifying nuanced mischaracterisations that are being communicated to the market and help you more effectively work to counteract misinformation about your policy and activities but also about issues like vaccines in general.
I work in the aged care sector, I want to understand my position and overall reputation – I want to use the vaccination approach to rebuild some trust, particularly following the Aged Care Royal Commission
Reputation and Audience Sentiment Analysis at Isentia combines survey and social media research to assess what people are thinking and saying about a brand or an issue, and most importantly what’s driving those opinions. The aim of our research is not only to provide you with benchmarks and an overview of opinion, but to help drive strategic and tactical conversations within your organisation about your communications activities.
How do I stay across the issue broadly? I want to track what’s being said around vaccinations in Australia.
Isentia has a number of Daily Briefing options available, from daily weekdays, or 7 days a week coverage or a weekly subscription. This round up of key news, collated by an expert editor provides a snapshot of coverage relating to the vaccination, so you are fully informed. This serves as a tool for tactical response on a day to day basis, and helps you manage your response to a story that is constantly developing and changing rapidly. With the Daily COVID Vaccination Briefing, we make sure you haven’t missed any key stories, and will help you digest the key information as quickly as possible so that you are fully prepared for the day ahead.
I need to communicate with non-English audiences around the vaccination. How can I gain trust and confirm that my message is being heard?
At Isentia, we have a CALD media monitoring service which monitors non-English print publications along with online sources. We can also analyse the effectiveness of your communications through media analysis, and identify any misinformation and ensure your messages are getting traction.
To learn more or to speak to a consultant, get in touch today.
Responsible for leading Isentia’s team of business development managers and sales consultants. Helping existing and new clients find media insight and media intelligence solutions for their needs.
If you ask ChatGPT or Gemini about your organisation today, the answer won't come straight from your website. Instead, it uses sources the model already trusts, which are often months or years old. So if your last big mention was a crisis or a controversy from 2023, that's probably still how AI describes you.
This is the tough reality for anyone working in PR and communications today. More people are getting their first—and sometimes only—impression of your organisation from an AI-generated summary, not from search results or the homepage. And these summaries often rely on outdated information.
What does freshness actually mean?
Content freshness refers to how recent the sources are that an AI model uses when it talks about you. It might seem like a minor technical point, but it's actually very important.
Search engines have always valued fresh content, and they let you update information quickly. If you change a page, Google recrawls it, and rankings can shift in days. Large language models don't work like this. As Lisa Main, Director at Main Bureau, said on Isentia's "AI as a Stakeholder" panel, "large language models are not databases of verified facts." These models are trained on a snapshot of the internet, updated only from time to time, and they rely on sources that were already prominent when they were trained. This means a past crisis or a controversy that is already resolved can keep showing up in AI answers long after it's no longer relevant.
She shared the example of how a day and a half after a notorious terror attack, she asked ChatGPT if the area had ever experienced a tragedy of that type. It replied that it had not." The model wasn't being careless, but it just hadn't updated to include the latest news. This gap between what reality is and what AI still believes is true sums up the content freshness problem.
Dr Nici Sweaney, founder of AI Her Way, explained on the same panel why this gap matters. She calls AI "an accidental narrator" — it shapes what people believe about your organisation just by repeating the latest information it received. The system simply uses what's available and is not trying to be harmful, so it's important to make sure that information is up to date.
How does this change the way organisations show up?
For PR and communications teams, this changes what "reputation management" means. Put simply, messaging that an LLM cites will remain relevant, no matter when it dates from. Messaging that has not been factored into the LLM’s answers, meanwhile, will have no discernible impact on an increasingly vital - even central - channel, regardless of how many other metrics it might win out on.
This leads to two important things to consider:
First, the conditions that surround recent earned media, statements, and announcements determine whether an AI model updates its picture of the brand, or keeps running on an outdated one. Catherine Arrow of the PR Knowledge Hub made a related point on the "Inside the AI Shift" webinar: LLMs and the agents built on them are "often forbidden from going behind paywalls, from scraping particular sites," which she said creates a kind of "news vacuum." The same logic applies to the brand’s own newsroom or press page. If it isn't feeding the model something current, the model has nothing current to draw from.
Second, owned content—like blog posts, media releases, and website pages — are strategically important because they’re something the organisation in question can control , but only if they are updated. If a page hasn't changed in eighteen months, it's much more likely to disappear from AI results, making any reputation built on it unstable. If something is published once and not updated, the brand risks letting older, less positive stories take its place.
For public sector and government communicators, the stakes are more immediate again. When a government agency's guidance changes, whether that's eligibility criteria, compliance requirements, or a service update, and the fresh version doesn't make it into what AI models are citing, people will still get fed old information, with potentially devastating real-world implications.
The evidence is already there
This is not just in theory. It's playing out in global research and in the day-to-day data right now.
AI is quietly replacing the front door to your content
The Reuters Institute's Digital News Report Australia 2026 confirms that many PR teams have noticed that Google organic search traffic to news sites dropped by a third worldwide between November 2024 and November 2025, and by 38% in the US, as AI Overviews and AI Mode launched. Publishers expect this traffic to nearly halve again in the next three years. Some now call this trend a move towards "Google Zero." For communications teams, this means people are increasingly less likely to click through to your website to check if information is current. More often, they're trusting what the AI says: hence why it’s so important to monitor content freshness.
AI models are now web-enabled and they might not actually guarantee source accuracy
One challenge is that most major chatbots are now web-enabled. For example, ChatGPT can browse the internet, Gemini uses Google Search, and Perplexity has its own live index. This makes it easy to assume that AI always knows the latest information. However, this does not mean that they are always accurate when it comes to citations. A study from Columbia's Tow Center for Digital Journalism tested eight AI search tools with 1,600 queries. They found that these tools failed to correctly identify or cite the source article more than 60% of the time. Some tools were wrong on most tests and rarely showed any uncertainty. New information has not had time to be checked or confirmed like older stories have. This is the real risk of relying on the newest updates — a story that is fast moving and poorly sourced about your organisation might end up in an AI answer before it’s even verified or fact-checked.
People are turning to AI chatbots specifically for what's new
The same report found that 35% of people who use AI chatbots for news do so to get the latest media updates. Dr Sora Park from the University of Canberra's News and Media Research Centre explained on the "Digital News Report Australia 2026" webinar that the main reason people use AI chatbots for news is that "AI collates stories from different news sources into a single response." People expect these tools to provide current information. If your organisation's newest content isn't included (and you have something current or novel to communicate) you miss the chance to reach audiences when they're most interested.
Fresh content doesn’t always equate to ‘new’ content
A notable example of creating freshness that LLMs reward and prioritise comes from updating existing pages, rather from creating brand-new content. Republishing and refreshing current material is more effective than many communications teams realise, as long as one actually updates the content, not just the date.
Evergreen pages are the first casualties when AI overviews roll in
The DNR Australia 2026 report also notes that once someone is inside an AI chatbot conversation, they rarely leave it to check the source — only 4% of AI chatbot users say they always or often click through to the original article, compared with 19% for search and 17% for social media. The pages that used to earn traffic just by sitting there, permanent and useful, are now the ones most likely to lose visibility, because AI models favour what's recent over what's merely correct.
One fresh statement doesn't automatically undo a stale narrative
If an executive online, especially one who has a lot of weight to what they post online, says something controversial and it quickly spreads across media articles, social media and search — it will definitely be picked up by AI as well. There is a golden window of opportunity that they need to capitalise on to clarify what they said. If they don’t, the negative story that was already built into the data AI models use, will not be affected much by the executive’s clarification statement, which wasn’t that timely anyway. As Catherine Arrow of the PR Knowledge Hub said on the "Inside the AI Shift" webinar: "public relations and media relations are not the same thing," and relying on a single release misses the point. The real lesson is not to publish faster after a crisis, but to build a strong, up-to-date presence before you need it. In our latest report, “How can leaders communicate in an age of scrutiny”, we’ve outlined exactly how comms leaders can communicate by adapting their content to audiences exposed to the “AI way” of news dissemination.
What PR & Comms teams should actually do?
The challenge is that organisations can't make an AI model update its answers whenever they want. What they can do is track whether recent work is actually being noticed, which is what Lumina AI View can help with.
Lumina AI View monitors which sources AI models use when talking about your organisation, how strong and recent those sources are, and how you compare to competitors. Freshness is one of five key factors in the overall score. If your freshness score drops, it's an early warning that your latest campaign or announcement hasn't reached the AI ecosystem yet, and older stories are still dominating.
What’s important to note is that the tool provides a list of source citations, paired with reputation pillars like direction, integrity, performance and innovation — giving a comms professional a fully-rounded understanding of what they need to do. It’s not just the case of knowing source citations, but also of understanding your own AI perception and performance to make informed decisions — whether that’s for a brand,a government agency, a NFP or elsewhere.
This kind of tracking is even more important because it shifts by industry and by market, so "AI visibility" doesn't mean the same monitoring job for every organisation. AI answers for healthcare might draw from the smallest, highest-trust pool of sources (mostly clinical and government), but SaaS and fintech answers lean heavily on editorial reviews and comparison sites. Ngaire Crawford made a similar point regionally on the "AI as a Stakeholder" panel. For the APAC region specifically, she pushed back on the assumption that editorial media dominates AI citations — "there are a lot of really massive claims about the impact of editorial media... some as high as 85, 88%. That's not what we're seeing." Instead, she found "a fairly even split between (editorial media) and company content," alongside a real presence for review sites, forums, and academic sources. For a comms team, that means the freshness strategy that works for a media-heavy consumer brand might not work for a government agency whose AI visibility is really riding on review sites, .gov pages, or industry forums instead.
By tracking regularly — weekly or as a routine check— you turn the vague concern of "what is AI saying about us" into something that is super clear. You can see if recent coverage changed your list of citations, or if your owned content is still being found, or where there are gaps that need to be filled because old stories still exist and are causing problems.
The opportunity in staying current
There's a real advantage here too. If old content keeps you tied to an outdated story, fresh content is a direct way for PR and communications teams to influence how AI presents them. Publishing regularly, keeping your own pages updated, and getting recent, credible coverage is not just for human audiences. It's how PR professionals can make sure the systems shaping first impressions have the right information.
Teams that make it an ongoing habit of checking in regularly, watching for changes, and keeping fresh, credible content flowing, will have more control over how AI describes their organisation.
If you would like to know more about our Lumina suite, please reach out here and our team will get in touch with for you a quick demo.
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Blog
Why is content freshness the new currency for AI visibility?
AI summaries are replacing websites as your organisation’s first impression. Here’s why content freshness—and the sources feeding these models—matters more than ever.
There is a new frontier where public perception is shaped: Large Language Models. Right now, LLMs are answering critical questions about your organisation. What are they saying? And more importantly, which sources are shaping those answers?
To navigate this landscape, public relations professionals don't need generic tools, but rather technology that speaks their language, and addresses the realities of a changed media and informational landscape.
That is why we're unveiling Lumina AI View, the latest addition to our intelligent suite of AI tools from Isentia. Trained specifically on the workflows and challenges of modern PR & communications, Lumina AI View helps you understand exactly what AI knows about you, and how it learned it.
A new standard for AI visibility
AI View tracks your citation strength and source quality alongside those of your competitors, giving you a clear view of where you hold authority and where you have gaps.
Lumina AI View maps your AI reputation from the ground up, allowing you to:
See which sources matter: When tools such as ChatGPT or Gemini discuss your organisation, which outlets do they cite? Track your source footprint over time and view the impact of key target media on how you’re discussed. We measure your citation strength and source quality alongside those of competitors, giving you a clear view of where you have authority and where you have gaps.
Gain industry-specific insight: Your competitors get cited from Financial Times and Bloomberg. You get cited on Reddit. Each brings opportunity – and risk. Discover how you measure up against industry standards, and target the sources that actually influence how AI represents you.
Catch narrative shifts early: AI responses change when new sources appear, sentiment shifts, or old controversies resurface. Get alerts when citation patterns change suddenly, before they impact the way you’re perceived by stakeholders.
Measure your progress: From media monitoring to full media intelligence
Lumina AI View is built on the principle that insights get stronger with repeated measurement. To help you maintain a clear view of your reputation, our proprietary scoring system provides regular updates that show you:
Evolving trends in how sources cite your organisation
Competitive standing and benchmark metrics
Where models differ in information presented, and sources cited
Whether you run it weekly, on-demand, or whenever you need a check-in, patterns will emerge, trends will become clear, and you will build a baseline that makes any sudden narrative changes both comprehensible and the prerequisite to action.
Lumina AI View is part of Lumina AI, a comprehensive suite of AI tools built specifically for communicators. Our Lumina suite evolves traditional media monitoring into narrative intelligence, enabling you to truly understand how perceptions form, evolve, and impact your reputation.
Get in touch to register your interest and see what Lumina AI View can do for you.
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Blog
Introducing Lumina AI View: AI Visibility Built for PR & Comms
Lumina AI View, the latest in Isentia’s AI suite, is trained on PR & comms workflows to help you understand what AI knows about you — and how it learned it.
